Yosemite Region

PCA Suggested By-Law Amendments     

First Draft 8/8/2020

PURPOSE

The PCA National Office recommends that all Regions review their By-Laws for compliance with National guidelines a minimum of every 5 years. The Yosemite Region By-Laws were last revised on February 10, 2015.

GUIDANCE
I contacted the chairman of the PCA Policy Committee, Bob Gutjahr, on May 30
th of this year asking for guidance. Bob supplied a short Powerpoint deck highlighting key learnings as well as a Region By Laws template that National uses for comparison and adjustment purposes.

ANALYSIS
Generally, our By-Laws are in compliance with National guidelines.

On a National Level, there are two recommended changes:
1. Addition of copy that reinforces our independence as a member-driven financial entity.

2. Removing reference to “Robert’s Rules of Order” as guidance for Meeting conduct.

On a Region level, there are three minor areas of change:

 

1.  Adding email as a means of sending ballots to active and life members
2.  Amending two appointed Board member Ti
tles and positions
3.  Amending Associate membership eligibility to include persons employed by a Porsche- oriented business

REASONS FOR CHANGE
1. Remain in compliance with National guidelines
2. Calibrate with how appointed Board positions have evolved since the last update
3. Expand membership to include Porsche technicians and foster involvement of younger 
members who cannot yet afford a Porsche

SPECIFIC CHANGES ARE LISTED BELOW

NATIONALLY RECOMMENDED CHANGES
1. Amend Article II, Section 2 to add General Objective Item G to read:

“G. The preservation of the independence of the Porsche Club of America (PCA) and the Yosemite Region, free of control or undue influence by any outside individual, organization, company, or other entity, no matter how closely aligned to the Club in interest or purpose. In furtherance of this goal, the Porsche Club of America, Yosemite Region is and shall remain a totally member -driven and primarily member-financed independent entity allowing neither inappropriate nor undue influence, financial or material, from outside its domain, owing allegiance only to its members.”

2. Amend Article V, Section 6 which currently reads:

The President, or in his/her absence, the Vice-president, or any other member of the Board of Directors designated by the President, shall preside at all meetings. An exception may be made in the case of a special meeting called by the members. Robert’s Rules of Order in its most recent edition shall be rules for the conduct of all meetings.”

To read this (lined out copy to be deleted)

The President, or in his/her absence, the Vice-president, or any other member of the Board of Directors designated by the President, shall preside at all meetings. An exception may be made in the case of a special meeting called by the members. Robert’s Rules of Order in its most recent edition shall be rules for the conduct of all meetings.

REGION RECOMMENDED CHANGES

1. Amend Article IV, Section 2, Item C which currently reads:

“ASSOCIATE. Any Active member who ceases to own, co-own or lease a Porsche while in good standing, having paid all Club dues and fees as required. A person in the Associate member’s family, who has been a Family-Active member as in “a.” above, may continue as a Family-Associate member similarly. Associate membership may be renewed only once with the approval of the Board of Directors. The Associate member must indicate in writing his/ their intent to renew active membership within the next dues period.

To read this (changes in bold and underlined):

ASSOCIATE. Any Active member who ceases to own, co-own or lease a Porsche while in good standing, or any person, employed by a Board of Directors approved Porsche-oriented business, interested in the club and its objectives, having paid all Club dues and fees as required. A person in the Associate member’s family, who has been a Family-Active member as in “a.” above, may continue as a Family-Associate member similarly. Associate membership may be renewed only once with the approval of the Board of Directors. The Associate member must indicate in writing his/their intent to renew active membership within the next dues period.

2. Amend Article IV, Section 7 which currently reads:

Members in good standing shall be entitled to all the privileges of the Club, except that Dual, Associate and Honorary members shall not be entitled to vote or hold elective office. Ballots shall be mailed only to Active and Life members with space for the vote of the Family-Active or Affiliate member. “

To read this (changes in bold and underlined):

“Members in good standing shall be entitled to all the privileges of the Club, except that Dual, Associate and Honorary members shall not be entitled to vote or hold elective office. Ballots shall be mailed or emailed only to Active and Life members with space for the vote of the Family-Active or Affiliate member. “

3. Amend Article VI, Section 2 to replace “Goodie Storekeeper” with “Region Activities Coordinator” on the Board of Directors. Section 2 currently reads:

“The Board of Directors shall consist of up to eleven Regular members, in good standing and shall consist of a President, Vice President, Secretary, Treasurer, Events/Competition Director, Membership Coordinator, Newsletter Editor, Historian, Webmaster, Goodie Storekeeper, member at large and Immediate Past President. “

To read this (changes in bold and underlined):

“The Board of Directors shall consist of up to eleven Regular members, in good standing and shall consist of a President, Vice President, Secretary, Treasurer, Events/Competition Director, Membership Coordinator, Newsletter Editor, Historian, Webmaster, Region Activities Coordinator, member at large and Immediate Past President. “

    1. Amend Article VI, Section 3, Item B to replace “Goodie Storekeeper” with “Region Activities Coordinator” on the Board of Directors. Item C currently reads:“  

The Events Competition Director, Membership Coordinator, Goodie Storekeeper, Newsletter Editor, member at large and Webmaster shall be appointed by the newly elected President, subject to the approval of the newly elected Board of Directors.”   

To read this (changes in bold and underlined):

The Events/ Competition Director, Membership Coordinator, Region Activities Coordinator, Newsletter Editor, member at large and Webmaster shall be appointed by the newly elected President, subject to the approval of the newly elected Board of Directors. “

 

  1. Amend Article VII, Section 8, to rename the Goodie Storekeeper to “Store Manager” and redefine responsibiliGes: Section 8 currently reads:“  

    Section 8. Goodie Storekeeper   The President may appoint a Goodie Store Keeper. In that event, the Goodie Storekeeper shall be responsible for maintaining an inventory of cloth and ceramic badges and decals associated with Yosemite Region, Zone 7, Porsche Club of America, and/or the marque and shall offer items from such inventory for sale at region events and gatherings. He or she shall also recommend the purchase of new items for inclusion in the goodie store inventory, sell items from the inventory and keep records of sales. “

To read this (changes in bold and underlined):

 

Section 8. Store Manager

 

The President may appoint a Store Manager. In that event, the Store Manager shall be responsible for maintaining an inventory of specialty items associated with Yosemite Region, Zone 7, Porsche Club of America, and/or the marque and shall offer items from such inventory for sale in person or online. He or she shall also recommend the purchase of new items for inclusion in the goodie store inventory, with approval of the President and Treasurer, as well as sell items from the inventory and keep records of sales. The Store Manager shall perform an annual inventory of items for cost and count accuracy and provide to the Treasurer by December 15 of each calendar year.